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IMS Doc Management provides a structured, digital-first control layer for managing all critical documents within the Integrated Management System. Whether it's SOPs, Work Instructions, Policies, Formats, each document follows a disciplined lifecycle — from creation and review to approval, revision, retrieval and monitoring.
Unlike traditional file storage or manual document handling, IMS Doc Management ensures traceability, version integrity and role-based access, making documents compliance-ready and audit-safe by design.
Built by experts who understand your operational challenges
Created by practitioners with deep expertise in Lean, Six Sigma, and Business Excellence frameworks—not just IT vendors building generic software.
Every document action is logged with user roles and timestamps, creating a complete audit trail that eliminates unauthorized changes.
Tag documents by plant, department, production line, or work center to ensure precise applicability and controlled distribution.
Visual insights into pending approvals, overdue reviews, and compliance status help management identify and resolve bottlenecks instantly.
From single-site operations to global multi-plant enterprises, our system scales seamlessly while maintaining unified standards.
When new versions are approved, old versions are automatically retired from circulation—no manual intervention needed.
A comprehensive lifecycle from creation to deployment
Initiate with request
Submit for feedback
Implement changes
Stakeholder validation
Final authorization
Compile documents
Verify accuracy
Authorize release
Access approved list
Retrieve files
Client documentation
Monitor & track
Eliminate last-minute scrambling during audits. Complete version history, approval trails, and timestamps ensure compliance evidence is always available within seconds—reducing preparation time by up to 80%.
End the confusion of multiple document formats. Single-source templates and automated numbering ensure every location follows identical standards, eliminating quality issues from inconsistent procedures.
Replace email chains and manual follow-ups with intelligent routing. Automatic notifications and digital approvals dramatically compress the time from document creation to production floor deployment.
Automatic obsolescence ensures workers never access outdated instructions. When a new version goes live, old versions instantly disappear from all access points—preventing costly errors from obsolete procedures.
Real-time metrics reveal where documents are stuck, who's causing delays, and which departments need support. Transform document control from administrative overhead into strategic intelligence.
Manage documentation across continents with confidence. Corporate policies cascade automatically while plant-specific procedures remain controlled—perfect for multinational operations.
Reduce paper costs, storage expenses, and audit findings. Companies typically save 15–25% on documentation-related costs while improving compliance scores and operational efficiency.
Track document distribution across departments by type (Annexure, Format, SOP, Policies, WI)
Monitor document status: Prepared, Reviewed, Approved, or Rejected across all departments
Analyze document freshness - new documents vs. recent revisions by department
View document lifecycle metrics by type - identify which documents need updates
Automate approvals, ensure compliance, and gain real-time visibility into your document lifecycle — all in one unified platform.